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Paperwork Required of All Field Education Students

The list below includes the basic paperwork required of all MDiv Field Education students at Louisville Seminary. The Field Ed Office encourages the prompt completion of this paperwork in order to reward Field Education units required for the MDiv program. 

All MDiv students must complete and submit the following before and during their Field Education placements, except for those in CPE, who must submit a Field Education Registration Form and Sexual Misconduct Form at the beginning and their CPE Evaluation (from their CPE site) at the end of their placement.


1. Brief Biographical Sketch – due at the beginning of the seminary journey and revised before every Field Education Placement. 
2. Sexual Misconduct Form – due before beginning any Field Education Placement.
3. Field Education Registration Form – due two weeks before the beginning of each semester a student engages in Field Education. Without the form the registrar cannot place field education on the transcript.
4. Administrative Agreement and Learning Covenant – due the third week in September, the third week in January, and for summer placements, the first week of June. Due dates are listed in the “Field Education Calendar.”
5. Student and Supervisor Evaluation Forms – due the last week of the fall semester, the last week of the spring semester, and for summer placements the first week of September. Due dates are listed in the “Field Education Calendar.”
6. Nurturing Committee Evaluation – included with the student and supervisor evaluations in congregational placements.


Other forms for specialized situations can be found in the Field Education Forms section of this site.

If the submission of the required semester Evaluation Form and other required work exceeds the deadline by more than two weeks, the student will automatically receive a failing grade for that semester of Field Education. A student receiving two failing grades in Field Education is terminated as an MDiv degree candidate. Extensions may be granted for doctor certified medical reasons or for other extenuating circumstances, if approved by the Director of Field Education or the Dean of the Seminary. Persistent tardiness in the submission of required paperwork may be noted in the Director’s attached comments on the semester Evaluation Form.

When a student’s evaluation for a unit of field education is marginal or failing, a conference with the Field Education Director is mandatory. A student receiving two failing evaluations is terminated as an MDiv degree candidate.

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