• Facebook
  • Twitter
  • Flickr
2012

Alum Board of Directors
Louisville Presbyterian Theological Seminary

Minutes of the April 28 – May 1, 2012 Meeting

Saturday, April 28, 2012

Those in attendance:  Nancy Barkat, Leslie Belden, Bruce Berry, Marie Cross, Robert “Skip” Hansen, Jo Ann Knight, Donna Morton, Motselisi Moseme, Terrance Newland, Ernie Newsom, Homer Rickabaugh, John Stull, Barb Tesorero, Sharon Yunker-Deatz
Staff/Faculty Resources: Lewis Brogdon, Sue Garrett, Judy Johnston, Perri White
Excused:  Pearl Gillespie-Gray, Jaime Delgado, Yena Hwang, Alonzo Johnson, Charles Kriner, Andrew Miller, Wayne Yost

The meeting was called to order by Alum Board President Bruce Berry at 4:00 p.m.  Opening Devotion was given by Leslie Belden.  Bruce Berry presented the agenda for the meeting.

New Strategic Plan
: Sue Garrett, Dean Elect and Professor of New Testament, and Lewis Brogdon, Assistant Professor of New Testament and Black Church Studies and Director of the Black Church Studies Program, provided a presentation on the Covenant For the Future, the Seminary’s new strategic plan.    Sue brought the board up to date on the 5 initiatives of the plan focusing on scholarships, BCS, D2D, IT and Housing.  The Covenant Scholarship Plan was designed to strengthen enrollment and provide full-tuition scholarships.   She reviewed grant initiatives that the Seminary has been working on. Lewis added additional information about the Black Church Conference and the Center for African American Congregations.  Sue stressed the role of alum in helping congregations and communities to understand the vision for preparing new leadership developing from the strategic plan.  LPTS wants to help every student graduate without the burden of debt so that they can focus on going where God is calling them.

Introductions of Alum Board members
:  Bruce led the assembled group in introductions.   As we shared in memories of how our seminary experience enhanced our ministry, the group noted the value of strengthening our alum relationships and the conversations sparked ideas related to building communication vehicles for those relationships.

The Board recessed for dinner and photographs at 6:50 p.m. following prayer by Skip Hansen. 

The Board reconvened at 7:20 p.m.

Board of Trustees Meeting Report
: Terry Newland reported on the 2 stated meetings and the 4 conference calls that the board participated in.  The process of reviewing and updating the Bylaws has concluded and the updated bylaws have been approved.  There is a lot of excitement about the Covenant Plan and how this might build a more diverse and talented student body.  The new VP of Institutional Development will resource this new direction.  Sue Garrett will transfer into the Dean’s Office June 1.  There was some discussion as Terry reported on the effects of decreased endowment income.

Board Orientation:
Bruce introduced discussion about how the Alum Board can participate in and support the Covenant For the Future.  Bruce reviewed how the board representation is constructed and how community between alum is built.  Questions were raised about the primary role of an Alum Board at LPTS.

Discussion surrounded the questions:  What should an Alum Board do? What do we do? What is our purpose? How are we a “working” board?

The consensus of the group was that the Alum Board is seen as a leadership group – we are a core base of support for the ministry of the Seminary.  We recognized that although raising funds is a significant part of our work, it is not the sole purpose.  One critical function of the Alum Board is to provide alums a channel to the decision-making process of the Seminary (a formal process for alum to have input) and  to consequently provide a reminder to all alums that they can have input.

Board members discussed the following points as important to the work of the Alum Board:

Governing the association of alum of LPTS – are we to service the alums or the institution?  The Alum Board constitution states the following:  “The duty of the board of Directors shall be to implement the purpose of the Association”

Recruiting students – most come to LPTS because of their pastor
Identify prospective donors
Supporting the vision of the Seminary
Ambassador (regional connections, events, etc.)
Giving Opportunities (people give to people – not to faceless institutions)
Voices and presence in the Church
Distinguished alums – nomination of
Fund raising – consider “why” we are to raise the money as well as consider how we raise money
To build up the body of Christ – in the past, the Alum Board called alum who had not provided financial gifts
Relationship and linkage (making inquiries of our alum colleagues)
Interact with current students

In what way might we structure our work?  What committees would we need?
Nominating
Bylaws/Constitution of Association
Institutional Advancement (communications & development are all one department)

What are the goals of the Board and how do we measure whether or not we have met goals?

The Board recessed at 9:06 p.m. with prayer by JoAnn Knight and will reconvene at 2:00 p.m. on Sunday.

Sunday, April 29, 2012

 
Those in attendance:  Nancy Barkat, Leslie Belden, Bruce Berry, Marie Cross, Robert “Skip” Hansen, Jo Ann Knight, Charles Kriner, Donna Morton, Motselisi Moseme, Terrance Newland, Ernie Newsom, Homer Rickabaugh, John Stull, Barb Tesorero, Sharon Yunker-Deatz
Staff/Faculty Resources: Michael Jinkins, Judy Johnston, Dale Melton, Dennis Riggs, Perri White
Excused:  Pearl Gillespie-Gray, Jaime Delgado, Yena Hwang, Alonzo Johnson, Charles Kriner, Andrew Miller, Wayne Yost

The Board resumed its work at 2:04 p.m. with Ernie Newsom leading us in a time of devotion.

Report of the President:  Michael Jinkins reflected on what it means to be an alum or an ambassador/representative of Louisville Seminary.   He noted that there are areas in which alum can truly make a difference

Communication
Recruiting – noticing the gifts of others

Bringing insights to the frontline of ministry and bring insights from the frontline to the Seminary; the Presbyterian Church has lost confidence and has become discouraged as we have been tempted to focus on points of dysfunction rather points of possibilities

Resourcing – Michael noted his goal of 100% giving for alum.  Alums can point us to those who might have a real interest in supporting theological education.  Alum can become partners with the Seminary in growing an investment in theological education.

Michael addressed questions that Board members had about the Covenant for the Future plan.  Admission procedures will be examined to determine if admission standards will attract applicants who have leadership potential and promise for ministry.  It is desirable for the future of the church if we can secure applicants who can serve faithfully in inter-faith environments so that they can serve gracefully, faithfully and respectfully in the midst of people they might not agree with. 

Feedback was provided from Board members that it would be helpful to begin telling and lifting up the benefits to the wider church about our new strategic plan.  It was noted that 80% of the disabled population is un-churched and the challenge was presented to reach out to the disabled community as part of embracing diversity.

Development
:  Bruce introduced Dale Melton who provided a good word about new planned gifts and development growth.  Dale also introduced Dennis Riggs who has returned to assist the Seminary as it begins to initiate progress towards implementing the new strategic plan.  Dale noted that we will reward 40 scholarships at $632,000 as a springboard process into our new covenant plan – 14 of which will go to new students.  These represent new highs in our development history.

Alum Board Purpose/Work
:  Vice President Marie Cross proposed various work groups or committees that could be formed to enable and/or create strategies for our work together

Community - Develop & promote community among alum

Communication - Provide alum a channel to decision-making process

Financial Giving

Nominating

Terry Newland moved that we utilize the 4 committee definitions of Community, Communication, Financial Giving, Nominating to organize our work.  Motioned was seconded by Skip Hansen.  Motion carried.

Group Breakouts:
Bruce encouraged us to each take one of the four groups and brainstorm strategies for that area.

The board recessed with prayer by Leslie Belden at 5:10 p.m.

Monday, April 30, 2012

Those in attendance:  Nancy Barkat, Leslie Belden, Bruce Berry, Marie Cross, Robert “Skip” Hansen, Alonzo Johnson, Jo Ann Knight, Donna Morton, Motselisi Moseme, Terrance Newland, Ernie Newsom, Homer Rickabaugh, John Stull, Barb Tesorero, Sharon Yunker-Deatz
Staff/Faculty Resources: Lewis Brogdon, Judy Johnston, Dale Melton, Perri White
Excused:  Pearl Gillespie-Gray, Jaime Delgado, Yena Hwang, Charles Kriner, Andrew Miller, Wayne Yost

The Board resumed its work at 9:00 a.m. with devotions by Bruce Berry utilizing the Mission Yearbook.

Bruce placed in nomination the following names for election as Alum Board officers: Marie Cross (President), Motselisi Moseme (Vice President), JoAnn Knight (Secretary).  Motion to elect these individuals was moved, seconded and carried. 

Nominating:
  Bruce noted that 12 individuals need to be placed in nomination to fill vacancies on the Board.  Bruce noted that the Board’s Nominating Committee will need an extension to complete their work.  He plans to ask the Association to empower this group to complete the nominations.

Constitution and Bylaws of the Association
:  Bruce reported that the Board has recognized that the Bylaws of the Constitution of the Alum Association needs revision.  It was moved, seconded and passed that the current officers and the officers elect work together to complete this work on behalf of the Board.

Seminary Advancement
– Skip reported on behalf of the break out group that worked in this area.  They heard Michael’s goal of having 100% giving for our alum.  Strategies were recognized for working toward this goal for reaching 100% giving from “solicit-able” alums: First Contact – contacts to current giving alum with request to increase their giving; cold calls made to alum who have not given; utilize social networks to reach out to alum; co-op additional committee members from the Association who can assist with fundraising.  The request was made for staff to provide us with a script for making cold calls. 

Communications
: Marie Cross reported on behalf of the break out group that worked in this area. The group recognized that there needs to be a focus on communication by alums to alums. It was noted that a good place would be with an on-line Alum Association newsletter.  Editors, contributors and staff support (for design of template) would be required to produce this form of communications.  It was suggested that this group utilize some of the story ideas that Mosaic receives that can’t be utilized in Mosaic.  Question was raised about how to reach alum who don’t have access to distribution of digital media.

Community:
Leslie Beldon reported on behalf of the break out group that worked in this area.  Discussion surrounded what we might do to build community.

Online community – virtual gatherings of groups, social networking, facebook friends
  • Regional Alum Gatherings (wine and cheese parties; meals; visits with students, faculty or staff visits; video and education outreach; book clubs; networking luncheons; travel trips)

  • Have speakers present cutting edge conversations (what is new in worship, marriage/family therapy) through electronic media – maybe Skype in a 20 minute speaker; You-Tube strikes – mini-continuing education moments, interviews with distinguished alums, etc.
  • Increased participation at Festival of Theology
  • Need assistance from staff to identify non-Presbyterian and  non-clergy alum
The members emphasized utilizing facebook, regional gatherings and increased participation at the Festival of Theology as primary goals for initial strategies in this area.

Bruce Berry will bring the following action items to the Association:
  • Empower Alum Board to select Distinguished and First Generation award recipients
  • Receive challenge to obtain 100% participation for financial giving
Bruce Berry will bring the following items to the Association for information:
  • Immediate past officers and new officers to review and revise Constitution of the Association
  • Recognize officers for next year: Marie Cross (President), Motselisi Moseme (Vice President), JoAnn Knight (Secretary)
  • Officers of the Alum Board will appoint persons to fill vacancies (we have 12 vacancies to fill)
Bruce encouraged break out groups to take time to gather and discuss how to implement some of these.

Appreciation was expressed for Bruce Berry’s service to this Board as President for this year. 

The meeting adjourned with prayer at 10:50 p.m.

Respectfully submitted,
Barb Tesorero,
MDiv ‘85

 

Appendix 1
Alum Board of Directors
Louisville Presbyterian Theological Seminary
Minutes of the April 28 – May 1, 2012 Meeting
Louisville Presbyterian Theological Seminary Alum Board

Alum Seminary Advancement Team
April 30, 2012
CONCEPT:

The Seminary Alum Advancement Team is a committee of LPTS Alum Board. Essentially; all members of the Alum Board are members of the team because all members of the Alum Board make an annual financial commitment and a planned gift (bequest, annuity, and/or trust) to LPTS.  Being that all Alum are members of the Alum Association, the Seminary Alum Advancement Team is also comprised of other members from the Alum Association. 

The task of the Alum Seminary Advancement Team is to implement the goal of the Alum Association i.e.; to develop a 100% financial commitment from Seminary Alums.

Working with the key understanding that; “People give to people” the team establishes an Alum Constituent Contact List using a threefold criteria:

  • The ABILITY of the Alum to make a gift?

  • The INTEREST of the Alum in the Mission and “Covenant Campaign” of LPTS?

  • The LINKAGE or connection of the Alum to LPTS?

How will the team contact all Alum to make a financial commitment?

  • Face to face contacts through personal visits or hosting an Alum area event will derive 80% - 90% response rate.

  • Phone call contacts will derive a 25% - 30% response rate.

  • Email/Social Network contacts will derive a 15% - 25% response rate.

  • Hand written letter or notes will derive a 10% response rate.

Who will be involved? 

The volunteer team and Seminary Alum Advancement staff shall implement a regional development plan.

Created April 30, 2012 by Skip Hansen

Appendix 2

Alum Board of Directors
Louisville Presbyterian Theological Seminary
Minutes of the April 28 – May 1, 2012 Meeting
Louisville Presbyterian Theological Seminary Alum Board

Alum Communications Committee
April 30, 2012

Available Means of Communication

            Mail

            Email

            Person to Person

            Facebook

            Twitter

            Texting . . .

Main Idea: Online Alum Newsletter

Content
Alum stories — also faculty and staff
Info: such as, Seminary events, Assoc. meetings, how to access seminary library
Introduce board members
Seminary contacts
Solicit opinions, info
"Leftover” alum stories from LPTS communication folk

Distribution     M. Div, DMin.,MAMFT, M of Theology, Faculty & Staff, Students?, LPTS web site link, Where there is a large number of alum, link on presbytery site

Implementation

Editor
Contributors
Production and Design — $$ (student?)
Staff support  

Next Steps

Decide how often
Work with LPTS Communication staff
Begin with Alum Board members

  • 1044 Alta Vista Road |
  • Louisville, KY 40205 |
  • 800.264.1839 |
  • Fax: 502.895.1096 |
  • Site Map
© Louisville Presbyterian Theological Seminary