No part of a student's field education record is released without a signed permission from the student. At the beginning of each field education placement students are asked to sign a statement that evaluations may be released to their ordaining body.
The Field Education Office seeks to maintain rigorous standards of confidentiality in matters of student evaluation. The office is never unlocked when unattended, and student Field Education files are kept in locked filing cabinets to which the only persons with access are the Director and the Administrative Secretary of the Field Education Office. Evaluation papers can be shared only with the President, the Dean of the Faculty, the Faculty Advisor, and the denomination representatives involved in the student’s ordination process. CPE evaluations are shared only with denominational authorities.