Louisville Seminary, as an institution dedicated to learning, upholds the following academic standards:
- Students are expected to attend all scheduled meetings of the courses they take, except for illness or other valid reasons.
- All master’s level academic work is graded as follows: A = superior, B = good, C = satisfactory, D = marginal, F = failure.
The registrar records grades as follows:
A = 4 quality points, A- = 3.68 quality points, B+ = 3.34 quality points,
B = 3 quality points, B- = 2.68 quality points, C+= 2.34 quality points,
C = 2 quality points, C- = 1.68 quality points, D+ = 1.34 quality points, and
D = 1 quality point)
Under special circumstances, a course may be graded Pass/Fail with approval by the Academic Committee of the Seminary Council.
The work of students in field education is evaluated as pass, marginal, or fail.
- Individual instructors use their own grading scale for coursework, which is indicated in course syllabi or provided by the instructor.
- Students are expected to finish all course work within the semester or term of registration. In extraordinary circumstances (death in one’s family, serious illness, accident or disability), a student may file a written petition for an extension to complete the course work. The petition must be submitted to the Office of the Registrar, with all required signatures, no later than 5 p.m. on the last day of classes of the semester or term of registration. In Field Education, if the submission of the required semester Evaluation Form and other required work exceeds the deadline by more than one month, the student will automatically receive a failing grade for the semester’s Field Education.
- An Incomplete is a temporary grade and is changed to the appropriate letter grade at the end of an extension period, mutually agreed upon by professor and student, which shall be no later than eight weeks after the last day of classes of the semester or term of registration. If a grade is not received in the Office of the Registrar or an appropriate explanation from the course professor by the due date, the grade will be changed from an I to an F. The F grade is cause for review for probation or termination. For lengthy illnesses or similar reasons, another extension may be granted, but ordinarily with a reduction of load in the following term and upon approval of the professor, the student’s advisor and the Dean of the Seminary. Students with more than one Incomplete grade may not be enrolled for more than six credits in the succeeding term or semester. Incomplete course work may have serious implications on financial aid, including scholarships, grants, loans, VA and other government benefit programs. Students should confer with the financial aid coordinator.
- When a student’s grade point average in any semester falls below the “B-” level (2.68), whether this leads to academic probation or not, a conference with his or her Faculty Advisor becomes mandatory. A brief summary of that conference will be prepared, signed by both student and advisor, and filed with the Dean in the student’s confidential file. Further consultation may be required, as directed by the Faculty Handbook.
- When a student’s evaluation for a unit of field education is marginal or failing, a conference with the Field Education Director becomes mandatory. A student receiving two failing evaluations is terminated as a degree candidate.
- Students are placed on probation if they fall behind on pace, maximum time frame or if their cumulative grade point average falls below 2.5 on a 4.0 scale. A student on probation will not be permitted to register for more than 9 credit hours per semester and is required to have an academic plan while on probation. Academic probation is removed when satisfactory academic progress is met. Students will be granted no more than two semesters of probation, and failure to remove probation results in loss of candidacy and separation from the Seminary. Students on academic probation are not permitted to interview for a field education position.
- Students receiving Federal Financial Title IV aid (loans) should refer to the Student Handbook concerning satisfactory academic progress.
- Students who are enrolled in the Master of Arts in Marriage and Family Therapy degree program and who are placed on academic probation will meet with a faculty review committee to determine whether they will be allowed to begin or continue to participate in Practica while on probation.
- Students dropping courses during the first two weeks of the semester will have no notation of the courses entered on individual transcripts. After the first two weeks, the student may withdraw and receive a W notation on their transcript. Withdrawal from a course during the last four weeks of class will result in a failing grade; withdrawal for medical reasons may be an exception. Students seeking a withdraw-medical (WM) must file a formal written request with the Dean of the Seminary no later than 5 p.m. of the last day of classes of the term in which the course is taught. In the case of medical or psychological causes, a student who received a withdraw-medical will be required to submit to the Dean of the Seminary certification from the treating physician or therapist of the student’s ability to resume academic and professional work before being readmitted to classes in the following term or semester. Late registration for a course is allowed only during the first two weeks of a semester and must be approved by the instructor. In the January term, students dropping courses during the first two days of the semester will have no notation of the course entered on individual transcripts. Students may drop a course (WP or WF) before the eighth class day of the interterm. Withdrawal after the eighth class day will result in a failing grade.
- Only students who have a B average, or better, in the preceding semester may register for more than 13.5 credit hours. Those on probation may not carry more than 9 credit hours except by special permission of their advisor and the Dean.
- Students in a supply field education position, preaching each Sunday, must have the permission of their Faculty Advisor and of the Director of Field Education to enroll for more than 10.5 hours. Students on academic probation may not interview for placement in a supply field placement.
- All courses must be completed by 5 p.m. on the final day of the term (summer reading courses by the opening of the fall semester). All grades shall be based on the student’s achievement as of that hour unless an incomplete has been approved.
- Graduating seniors may take a course during their last semester without additional tuition, if the required hours for the degree have been met. This must be indicated at the time of registration and may not be changed after the second week of the semester.
- Full-time students are expected to complete the Master of Divinity and Master of Arts in Marriage and Family Therapy degrees within four and one half years following matriculation, and half-time students within six years. Full-time Master of Arts (Religion) degree students are expected to complete their program in three years and half-time students within four years following matriculation. Those who exceed this period without exceptional provisions must be reviewed by the Admissions Committee and will be subject to the graduation requirements prevailing at the time of readmission.
- Once a student matriculates, active enrollment is expected. If a student cannot be enrolled in a given semester or year, a leave of absence is required. Students who fail to notify the Seminary are administratively withdrawn from their degree program.
- Students may ordinarily secure a leave of absence from the Seminary by filing a request with the Associate Dean for Student Academic Affairs, stating the purpose of the leave and their plans for resuming theological study, and by indicating that they have consulted with their advisor and have secured his or her approval. Leaves may be renewed for up to two years, after which a student must apply for readmission.
- Students who have been separated from the Seminary for academic or other reasons and who wish to be readmitted must demonstrate that the problems related to their withdrawal or separation have been resolved. In the case of academic cause, this will ordinarily include a record of satisfactory academic work in an accredited seminary adequate to bring the student’s grade point average above 2.5. In the case of medical, psychological, or financial causes, comparable certification of the student’s ability to resume academic and professional work will be required. Satisfactory resolution of such problems must be demonstrated before, or in connection with, the student’s filing of a new application. Such new application ordinarily will not be reviewed by the Seminary’s admissions committee sooner than the date that is one year after the date the student withdrew or was separated from the Seminary. Such new application shall follow the Seminary’s standard application form, and shall be supported by other documents (e.g., transcripts, recommendations, and the like) required by such form. In addition, the application should fully update the student’s Seminary record and (as described above) should support the request for readmission. The application will be processed in the usual manner. Students readmitted to the Seminary will be subject to the requirements for graduation and all other regulations prevailing at the time of their readmission.